Field School Terms and Conditions
A deposit of 25% (non-refundable) of the total cost of your field school place is required within two weeks of booking to confirm your place, with the balance due no later than 28 days before the date of your field school. Full payment is required if your field school starts within 28 days of booking.
Fees paid for the field school cover transport to all activities which are part of the field school, but do not cover personal travel to the field school. They will also include all meals on working days of the field school (unless otherwise stated) and accommodation as described in the respective field schools.
We reserve the right to pass on to you any bank charges and other costs we incur if payment is made in a foreign currency (i.e. not British Pounds) or by any other method not normally accepted by us.
It is a requirement on acceptance on the field school that you are responsible for organising your own travel insurance to cover flights, personal property and medical expenses.
Health and Fitness
Bookings are accepted on the understanding that people undertaking a field school with HARP are in good health and have the appropriate level of fitness for the chosen itinerary. If anyone participating in the field school has a disability or has any medical problem that may affect their participation, you must give us full details before asking for your booking to be confirmed. If in our reasonable opinion, your chosen field school is not suitable for the disability or medical problem in question we have the right to refuse to accept the booking on health and safety grounds.
Alteration by HARP
We will make every reasonable effort to follow the published field school itineraries, we do however reserve the right to alter the programme if there are unavoidable conditions such as (but not limited to), adverse weather conditions, footpaths closed due to agricultural restrictions or landslip.
Cancellation By you
If you wish to cancel your field school after the confirmation of place has been issued, it must be done in writing and the following charges will apply:
o More than 60 days before the start of field school: 25% of cost of field school (i.e. the non-refundable deposit)
o 29 - 60 days before the start of field school: 75 % of cost of field school
o Between 0 - 28 days before the start of field school: 100% of cost of field school
Cancellation by HARP
In the event of the group size being too small to run the field school within 60 days of the start of the field school, we will offer an alternative field school or refund all payments made. We will not rescind your place on a field school after the balance due date unless you fail to pay the remaining balance. If the balance of the payment is not received at the due date, your place will be offered to someone else and you will lose your non-refundable deposit.
HARP cannot be held responsible for cancellations due to unforeseen circumstances such as war, civil unrest, natural disaster or any other situations beyond our control.
We will maintain safe working practices and follow all local regulations and restrictions regarding Covid-19, and it is essential that all participants follow all requirements that are in place at the time of the field school regarding travel and testing (at both departure and destination points). As HARP field schools involve communal/group living in small communities and,often, rural areas, it is a requirement of acceptance on the field school that you are fully vaccinated against Covid-19. Proof of vaccination status may be requested. If for unforeseen reasons the field school is not able to take place as a result of Covid-19, participants will automatically be transferred onto the same field school at a later (rescheduled) date. If this is not possible, participants will have the opportunity to transfer their fees onto a different programme, or will be able to secure a 75% refund of their fees (the remaining 25% being the non-refundable deposit).
HARP cannot accept responsibility for any loss or damage to personal effects. This includes loss, damage, fatality or any other injury suffered by you during your field school, except where HARP is proven to be either in breach of its contractual duties or to have been negligent. HARP cannot accept responsibility for any services that do not form part of our contract. This includes, for example, any additional services or facilities that your accommodation or any other supplier agrees to provide for you where the services or facilities are not advertised by us and we have not agreed to arrange.
All participants are required to read and sign the HARP Learning Agreement Field School Code of Conduct prior to the start of the field school, which outlines expectations and requirements of staff and participants on HARP field schools.We reserve the right to refuse a clients’ participation on any field school if it is considered that they are either a danger to themselves or others.
Any complaint should be discussed with your HARP representative/contact as soon as possible and we will endeavour to find a solution which is acceptable to all parties involved. During your field school, grievance and complaints reporting procedures will be outlined in your orientation meeting at the start of the project.
We both agree that Scottish law (and no other) will apply to your contract and to any dispute, claim or other matter of any description which arises between us.